Graduation Party Ideas

Graduation Party Checklist
Graduation Party Checklist
Home > Graduation Party Checklist
Our Graduation Party Checklist will help you keep track of everything you need to DO for your graduation party.
We also have a Graduation Party Checklist for Supplies to help you keep track of everything you need to BUY for your party.
PRINT Graduation Party Checklist.
6 MONTHS OR MORE BEFORE THE GRADUATION PARTY:
_____choose a place and book it (home, outside, restaurant, recreational facility)
_____choose a date (same day as graduation ceremony, weekday, weekend)
_____choose a time
_____send save the date cards after you pick a date
_____decide on how long you want the graduation party – 2 hours or all evening
_____decide on how big of a graduation party; how many guests to invite
_____decide if you want to combine graduation party with another friend/ relative
_____start making an invitation list (you can start with your holiday list)
_____look for pictures to make a photo board and slideshow
_____start collecting memorabilia (certificates, awards, newspaper clippings)
_____start assembling scrapbooks and photo boards
_____look for songs to add to the graduation slideshow
_____decide what type of food
_____contact caterers
_____get house repairs done
_____decide how much you want to spend; set a budget
_____decide if you want music or a band
6–8 WEEKS BEFORE THE PARTY:
_____start purchasing food & beverages, water, pop, liquor, beer
_____purchase decorations and other supplies
_____purchase paper plates, plastic silverware, napkins
_____rent tables, chairs, tents, linens
_____order invitations
_____order or make directional cards
_____make a hotel list for out of town guests
_____decide who to invite to graduation party and graduation ceremony
_____finish guest list and addresses
_____ask a friend to help
_____pick out music – iPod
_____order thank you notes
_____buy stamps
_____buy return address labels
_____buy cards and gifts for your graduate and friends
_____find a place for your pet
_____finish scrapbooks and photo boards
3-4 WEEKS BEFORE THE PARTY:
_____mail invitations
_____if you want an RSVP, include your phone number and email address
_____order cake
_____clean house
_____get lawn ready
_____find party outfit for you
WEEK OF THE PARTY:
_____order flowers to pick up the day of
_____make sure camera is ready and buy extra batteries
_____shop for last minute supplies
_____gather crockpots, coolers and supplies to get ready
_____instruct helpers
_____pick up food and beverages
_____wrap gifts for your graduate and friends
_____confirm delivery of rental equipment
_____talk to your graduate about your expectations during the party
_____ask friend if they will take pictures throughout the party so that you can visit
1 DAY PRIOR:
_____decorate
_____set up tables for decorations
_____start getting coolers ready
_____sweep the front entryway, driveway and garage, if you are using it
DAY OF THE PARTY:
_____pick up cake
_____pick up flowers
_____pick up balloons
_____get ice
_____get coolers ready
_____hang balloons outside
_____put sign outside
_____hang banner outside
_____take your pet to a friend/kennel
_____set out trash and recycling boxes
_____set up tables and chairs
_____give your graduate a big hug and let the celebration begin
_____take pictures of everyone as they come in the door with the graduate
AFTER THE PARTY:
_____clean up – have plenty of large trash bags
_____pay caterer and rentals
_____send thank you cards within 2 weeks
_____collect photos and save in photo album for good memories
Graduation Party Checklist for Supplies
Graduation Party Checklist for Supplies
PRINT Graduation Party Checklist for Supplies.
_____sign in board or sign in book & pen
_____graduation centerpieces
_____graduation welcome sign or yard sign
_____graduation banner
_____entrance piece at door
_____balloon bouquets
_____balloons
_____décor & signs for buffet tables, entrance, cake table, gift table, sign in table
_____graduation ceiling decorations
_____graduation decorations for outside lobby area
_____easels for senior pictures
_____invitations
_____save the date cards
_____return address labels
_____stamps
_____lifesize caricature of the graduate
_____tables, skirts, tablecloths, linens
_____paper plates, napkins, plastic silverware, cups
_____graduation confetti, wristbands
_____pens
_____photo blow ups or posters
_____graduation photo books, graduation photo boards
_____graduation gift box
_____favors for your guests - personalized candy bars, personalized graduation pens, etc.
_____graduation slideshow or make your own
_____songs for graduation slideshow
_____gifts & cards for graduate and friends
_____ice, food & beverages
_____batteries for camera